RECEPTIONIST WANTED AT Western Cape

As the receptionist you will be responsible for handling all front of house and administrative duties. Your duties will include but is not limited to:

• Maintain a professional, warm, and welcoming atmosphere.
• Receiving guests in a timely manner, taking note of the reason for their visit, and offering them a beverage while they wait. Monitoring staff movements throughout the day to ensure visitors and callers are provided with accurate information.
• Prompt response to all calls and ensuring accurate information is taken down for the return call. Respond to general queries and enquires about the Company.
• Maintain and update the switchboard database and settings.
• Ensure all month end budget tracking is completed in a timely manner.
• Monthly tracking and record keeping of all sustainability targets.
• Assist in GM Presentation Day setup.
• Ensure all new Head Office staff have stationery, their desks are clean and that an updated extension list on their desk when they start.
• Stock management of all grocery and stationary items. Effectively manage and control PUMA Head Office stationery and groceries to ensure that we never run out. You will be required to take stock, place orders, deal with suppliers, create purchase orders, and load invoices in a timely manner to ensure that suppliers are paid in time.
• Ensuring Emergency roll call lists are kept up to date and that these are distributed to all emergency coordinators and placed at all notice boards.
• Ensure all keys, visitor cards and pool car keys are signed out and kept track of. You will take ultimate responsibility for this process.
• Manage the schedules of all outsourced cleaning staff and ensure that there is always enough consumables and cleaning material available for them.
• Offer ADHOC support to the Facilities manager.

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• Senior Certificate
• English – well developed verbal and written skills
• MS Word, MS Excel, Outlook competency is essential
• +2 years’ experience on switchboard operation would be advantageous
• SAP would be advantageous