Administrative Associate Wanted At Western Cape 7925

Position Summary: *
IAVI is seeking a highly motivated Administrative Assistant who will provide general office support for a variety of administrative tasks that include answering incoming calls, making travel and meeting arrangements, supporting office and finance management activities, maintaining filing systems, managing supplies and making sure the office runs smoothly.

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Key Responsibilities:

• Greeting and directing office visitors
• Answering and directing incoming phone calls
• Being a point of contact for service providers and staff
• Make travel arrangements for staff members
• Assist with capturing invoices in finance systems
• Directing outgoing and incoming packages and deliveries
• Scheduling meetings and appointments
• Taking notes and minutes in office meetings
• Support in the procurement and maintenance of office items e.g. supplies, stationery, equipment
• Develop and maintain a filing system for the office
• Support clinical development team with administrative tasks
• Perform other duties as assigned by the Hiring Manager

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Education and Experience:

• Matric and Office Admin Diploma is required
• Minimum 2 years’ experience working in an office or business setting is required

Qualifications and Skills:

• Excellent verbal and written communication skills are required
• Self-starter who meets deadlines and can take initiative in the absence of their supervisor is required
• Professional and hospitable demeanor is required.
• Ability to work effectively under pressure and meet deadlines is required
• Attention to detail is required

• Strong interpersonal skills and the ability to work collaboratively with colleagues from different countries and cultures is required.

• Excellent time management skills and the ability to prioritize work is required
• Proficiency with Microsoft Office Suite is required

Organizational Overview:
IAVI is a nonprofit scientific research organization dedicated to addressing urgent, unmet global health challenges including HIV and tuberculosis. Our mission is to translate scientific discoveries into affordable, globally accessible public health solutions. Through scientific and clinical research in Africa, India, Europe, and the U.S., IAVI is pioneering the development of biomedical innovations designed for broad global access. We develop vaccines and antibodies in and for the developing world and seek to accelerate their introduction in low-income countries. IAVI programs and partnerships are grounded in the regions of the world where the disease burden is the greatest, and our approach emphasizes sustainability. Our network of clinical research center partners in Africa and India helps strengthen in-country research capacity and supports the training and education of the next generation of scientists. The global impact of our science includes fundamental contributions to understanding the biology of HIV infection, which IAVI and others are applying toward advancing vaccine science and immunology. IAVI accelerates scientific discovery and development by fostering unique collaborations among academia, industry, local communities, governments, and funders to explore new and better ways to address public health threats that disproportionately affect people living in poverty. Our global reach, including a clinical research network in five countries in sub-Saharan Africa and in India, has allowed us to make fundamental contributions to understanding the epidemiology, transmission, virology, and immunology of HIV. This work played a key role in facilitating the design of promising HIV vaccine candidates, as well as the discovery of broadly neutralizing antibodies that are now being advanced as promising approaches for HIV prevention. Our integrated capabilities in vaccine and antibody discovery, development, and clinical research take advantage of bio-pharmaceutical industry expertise to accelerate the development and testing of prevention methods for HIV and other diseases. Through the Product Development Center, we support external researchers with technical and scientific expertise to accelerate the development of their own products.
IAVI CORE VALUES:

• Dedication to the Mission: We are committed to the translation of scientific discoveries into affordable, globally accessible public health solutions.
• Innovative Evolution: We are committed to solving complex problems in creative and innovative ways, learning from our mistakes and successes and never giving up
• Integrity: We are committed to meeting the highest ethical and professional standards in everything we do and to taking responsibility for our actions to earn respect
• Collaboration: We are committed to embracing diversity, the power of global teamwork and the belief that by working as one we can make a difference

Closing Date: Ongoing  

HOW TO APPLY

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