Administration Clerk Wanted At Pretoria

The main responsibilities of this job are:

Arrange project meetings by coordinating all aspects such as venue, logistics and catering according to management requirements.

Arrange project meetings, by co-ordinating all aspects such as venue, logistics and catering according to management requirements
Attend monthly Project meetings, collate the presentation, compile and distribute agenda and minutes according to agreed standards
Consolidate weekly and monthly Project reports for the Project Manager for business update purposes
Timeously distribute monthly reports to the relevant project Stakeholders.

Assist with the administering of the Project Management action log system and with follow-up and close-out
Generate SAP payment requisitions and ensure that purchase requisitions, order numbers and tax invoices are processed using SAP to ensure that Vendors are paid in line with company policy and internal procedures
Coordinate and manage the fire database related to the Project
Assist with data capturing and management of information utilised in operations for analysing, reporting, costing and budgeting purposes.
Capture data electronically for fuel and odometer vehicle readings and to maintain accurate records
Generate SAP requisitions and ensure that purchase requisitions, order numbers and tax invoices are processed using SAP to ensure that Vendors are paid in line with company policy and internal procedures
Compile monthly reconciliation reports for diesel issues for submission to the Fleet Supervisor for consolidation of the monthly vehicle transaction report
Ensure up-to-date vehicle licenses for legal compliance and scheduled servicing of vehicles accordingly
Capture odometer readings on Citrix monthly for vehicle updates
Ensure the vehicles are serviced at the correct service intervals under the service plan
Conduct random plantation office audit to ensure compliance