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Company: Insurance Sector Education and Training Authority
Reference #: INSETA 19
Contract Type: Permanent
Salary: Market Related
Location: Parktown, Gauteng, South Africa
Introduction
PURPOSE OF THE JOB
Provides support services to the INSETA by ensuring that the Facilities are maintained and secured in line with the regulatory and legal requirements including that of the OHS requirements.
Job Functions
Academic, Facilities & Property Manager, Training
Industries: Accounting
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Specification
Key Performance Areas
1.Provide Facilities Management Support Services 40%
•Responsible for the maintenance and general condition of the facilities occupied by INSETA, internally in the building and around
•Administer the facilities service provider contracts for security, leases, office rental and ensure compliance by the providers
•Review all moveable company assets excluding IT hardware for condition and security and insurance purposes
•Responsible for the secure storage and usage of consumables
•Order replenishments and report monthly on usage and stock holding
•Responsible to monitor and report on the supplier contract performance specifically relating to the facilities services
•Ensure servicing of all applicable equipment such as photocopiers and other general office equipment
•Provide administrative support to BSC/BEC/BAC/Disposal Committee and other Bid Committees
•Allocate access rights to the building and terminated and resigned
•Advise INSETA management on idle assets, scrapping and replace where applicable
2.Compliance and Reporting on OHS regulations and legal aspects 30%
•Update and maintain the OHS register for incidents and accidents
•Provide information related to OHS for safety audit purposes
•Report on findings and implement mitigating actions
•Review and assess escape routes for emergencies
•Administer and arrange emergency drills in the INSETA building
•Assess and implement service intervals for fire equipment
•Monitor and evaluate the premises continually for OHS and environmental regulations
•Review and replenish First Aid kit as per regulation
•Compile incidents and accidents reports
•Mitigate any hazards as identified
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3.Administrative Support on Budget actuals vs planned 10%
•Provide inputs to the budget process to Finance Department relating to facilities services and equipment
•Monitor and report on variances against budget
•Prepare and submit payment requisitions for service and equipment providers
4.Stakeholder Management 10%
•Engage pro-actively with all relevant stakeholders including service providers and senior management of INSETA
•Interact with the applicable Security Companies and act as the primary contact for emergencies
•Address and resolve Stakeholder queries and concerns internally and externally
•Attend tender briefing sessions with potential service providers as required.
•Administration of internal and external supplier database.
•Communicate with internal- and external service providers to inform and advise of new developments or information distribution.
5.General Administration and Support 5%
•Ensure that access and security of filing facilities are reviewed and updated periodically
•Ensure that filing systems are updated and maintained
•Provide information from records and databases as required by stakeholders.
6.People Management 5%
•Assess and supervise housekeeper performance
•Deal with disciplinary and grievance aspects relating to the direct reports
•Ensure that individual training and developmental plans are implemented
Requirements
REQUIRED QUALIFICATIONS AND EXPERIENCE
Qualifications:
Minimum Requirement: Grade 12 or equivalent plus NQF 6 Diploma in Facilities Management
Preferred Requirement: NQF 6/7 qualification in Facilities /Business management and OHS qualification
Experience:
Minimum Requirement: A minimum of 5 years relevant experience in Facilities management in the Public Sector PFMA environment
Preferred Requirement: Appropriate experience facilities services and OHS in the Public Sector/Seta environment.
Closing Date: 02/06/2022
HOW TO APPLY
Click Here to Submit your CV and Application on Company Website
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